Frequently Asked Questions
No. Therma runs on LoRa and a 4G cellular connection. All hubs ship with a pre-activated AT&T SIM card.
The fastest way to tell if you are an Administrator is to see if you have access to the Sensors and Users tabs in the main navigation of your dashboard. If you see Sensors and Users tabs, this means you are an Administrator. If you only see Dashboard and Reports tabs, you are a User.
To upgrade your permissions, please contact your site administrator.
Navigate to the Sensors page and select the location for your sensor. Then select the pencil icon to the right of the sensor name.
If you have moved your sensor to a location which requires different alert parameters (e.g., from a fridge to a freezer), please be sure to edit your alerts as well by selecting the pencil icon to the right the each alerts under that sensor.
To add a sensor, navigate to the Sensors page. Either add a new location or select an existing location, then select “Add a sensor”. Input the sensor ID number and a name for your sensor. We recommend naming your sensor after its location (e.g., Back Walk-In, Bar Low Boy, etc.).
To add an alert, navigate to the Sensors page. Either add a new location or select an existing location, then add a new sensor or select an existing sensor before selecting “Add an alert”. Alerts can be added for temperature or humidity, and can be set above or below an indicated threshold. Alerts can be sent via email, text message, and/or phone call.
You will be alerted when your sensor’s batteries are low, your hub or sensor has missed expected check-ins for more than 4 hours, or your equipment is above or below the temperature or humidity thresholds set in your alerts.
Alerts can be sent via email, SMS, and/or phone call.
Smart Alerts intelligently adjust your alert temperature thresholds to help prevent excessive notifications. When enabled, Smart Alerts automatically increase or decrease your temperature threshold one degree at a time (with a maximum of 5 degrees). Once the 5 degree threshold is reached, Therma proactively recommends adjusting the temperature of your equipment by a few degrees, or making a preventative maintenance service call.
To enable Smart Alerts, select the brain icon to the right of the sensor name on the Sensors page. The icon will be blue when Smart Alerts are enabled.
Inactivity alerts indicate that your hub or sensors have missed expected check-ins for more than 4 hours. Ensure that your hub is plugged in and that are lights are green. For more tips on your hub and inactivity alerts, please reference the below guide.
To disable alerts, navigate to the Sensors page and then to the alert you wish to disable. Select the power button icon to the right of the alert. The icon will be dark grey when disabled and green when enabled.
Please be careful not to disable the sensor, as this will prevent the sensor from recording data.
First, invite your new team member to Therma via the “Invite users” form on the Users page. Once the new team member has accepted their invite, add them to alerts by navigating to the Sensors page, and editing or creating a new alert. Team members are added under the “Then notify” field in alert configuration.
To update your contact information, either navigate to the Users page and select “Edit account” or select your name under the account dropdown on the far right of the navigation.
To delete a user’s account, navigate to the Users page, locate the user you wish to delete, and click or tap the trash can icon on the right.
With Therma, you can generate a full data export, temperature or humidity logbook, or a sent alerts log.
To create a report, navigate to the Reports page and select “Add a report”. Reports can be generated for a specific timeframe, or scheduled to send on a selected cadence.
Don’t see the report type you need? Email email@example.com.
If a device misses a check in or if a hub loses power, it stores all data locally and bundles it with the next attempted send. No data is ever lost.
Therma sensors use AA batteries. We recommend using lithium batteries for best performance. To replace your batteries:
- Fully unscrew and remove the 4 screws located on the front of your sensor with a Phillips screwdriver, and gently remove the top plate of the sensor.
- Remove both AA batteries and replace with new batteries, while making sure to match the positive and negative ends of the battery to the labeled positive and negative sides of the battery holder.
- Place the top plate back onto the sensor making sure all 4 corners and sides are tightly aligned, and then screw back in the 4 screws.
It is more important than ever for companies to automate their record keeping practices. 21 CFR Part 11 was developed by the FDA in 1997 to keep your records safe and secure in the digital age.
Therma Meets Electronic Record Authenticity Requirements
Authenticity requirements outlined by 21 CFR Part 11 include:
- System consistently performs as designed
- System must have the capacity to identify invalid or altered records
- Data is encrypted, stored redundantly, and cannot be modified after recording
- Data is logged and time-stamped
- All data is backed up over distributed databases
Therma meets each of these guidelines. The readings taken by Therma sensors and stored cannot be altered once the data is recorded. Sensors can be ordered with traceable NIST calibration certificates. All data for each specific sensor is logged and time-stamped.
Therma Meets Electronic Record Integrity Requirements
21 CFR Part 11 requirements are as follows:
- Readable copies of records can be produced without impact on the original record
- Sensor data can be graphed
- Sensor data is time stamped
- Sensor data can be exported in spreadsheet/text form
- Sensor data can be exported using a secure API
All sensor data is graphed and time stamped. These records can also be exported. Therma offers a secure open API. API calls can be accessed by going to https://api.hellotherma.com/docs/.
Therma Meets Confidentiality Requirements
Therma meets confidentiality requirements of CFR 21 Part 11 by satisfying the following requirements:
- A username and password are needed for access
- Roles-based access can also be given to authorized users
- Logged data cannot be accessed by unauthorized users
- Customer data is separated by accounts
No data on Therma can be accessed by unauthorized users. Username and password combinations are not shared between other users. Therma is a secure cloud-based portal. Roles for multiple users on an account can be assigned by administrators.
*Indicates this task can only be performed by an Administrator
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Frequently Asked Questions
We have both iOS and Android apps, and support iOS 11.2+ and Android 8.1+.
The App’s content editor and admin interface is supported in Firefox, Chrome, Safari, and Edge browsers.
Each individual client is hosted on its own, dedicated server. Your data will not be shared with anyone else without your permission.
There are no limits on how long data is stored with us. Everything you complete in the Digital Checklist App from day 1 will always be accessible to you.
We currently integrate with Bluetooth thermometers, and can pull the temperature of any item into your App’s checklists. For a list of thermometers we integrate with, please visit https://www.thermoworks.com/integrators-list-current. To order, please email firstname.lastname@example.org.
We also offer 24/7 wireless equipment monitoring via Therma. Other integrations can be evaluated on a case-by-case basis.
Agent users have access to the “data capture” side of our application; they can complete inspections and view the reports of the completed inspections done by both themselves and others. Administrators can also do these activities, but have a few additional capabilities.
In addition to performing inspections, Administrators can also export data, build/modify and delete users, properties, and checklists, view and update completed inspections, and view completion, time, and score related metrics.
We understand that moving from paper-based checklists to a digital platform is more than just a simple conversion of your content. We encourage you to take use of our additional features such as pop-up messages, randomized questions, required photos, conditional questions, scoring, and embedded content to make your checklists the best they can be!
Nope! You can complete as many inspections as you need.
Our Digital Checklist App is designed to be used offline; however, we do need a connection for you to log in and sync your progress. We back up your data locally until you have a connection to sync your work to the server.
First, we’ll ask you to provide us with your current forms in a digital format (Excel, Word, etc.). Our dedicated team of checklist experts can convert the form into a checklist in our App, and will provide suggestions on how to provide your teams the most value. Once approved, we can make the checklists available for everyone in your organization to use.
Alternatively, you can convert forms and checklists on your own with our easy to use web-based Content Editor.